“At Navi, protecting personal health information is a non-negotiable, so choosing Cal.com for scheduling just makes sense.”
MF
Micah Friedland
CEO & Founder, Navi
Automate scheduling and reminders with Cal.com workflows
Tired of chasing people with reminders or manually sending confirmations? Cal.com Workflows let you automate your scheduling process, so every meeting runs smoothly without extra effort.
Workflow / Automated workflow
TriggerEvent scheduled
01 / 04When
Before event starts
DelayWait 24 hours
02 / 04Wait
24 hours
ActionSend email
03 / 04Send to attendees
Reminder email
ActionSend SMS
04 / 04Send to attendees
SMS confirmation
Add another action
Trusted by fast-growing companies around the world
Trusted by fast-growing companies around the world
The simple steps to take to setup workflows in Cal.com
Cal.com Workflows help you automate the repetitive parts of scheduling. Set up simple, customizable automations around your events so you can focus on your meetings, not manual tasks.
TriggerWhen this happens
Before event starts
New booking
Event ended
Booking cancelled
Rescheduled
Set your trigger
Set what triggers your message and when to start the workflow.
Do this
Send email to attendees
Email
SMS
WhatsApp
Webhook
Define what action happens next
Send emails, SMS or WhatsApp messages to anyone involved.
Message
EN{ATTENDEE_NAME}{EVENT_DATE}{MEETING_LINK}
Customize the message
Use Cal.com's default templates or fully customize your messages.
See how workflows keep your scheduling on track
Watch how workflows keep every booking on track, from trigger to follow-up.
Key benefits for automating scheduling with workflows
Workflows help reduce manual work, prevent no-shows and create a reliable, professional scheduling process for your business.
Reduce no-shows with automated reminders
Automated email, SMS and WhatsApp reminders help ensure attendees show up prepared. No more forgotten meetings or last-minute cancellations.
Get startedMeeting Remindernow
Hi, this is a reminder that your meeting Design Workshop with Alex is in 30 mins
Save time with fully automated scheduling
Cal.com handles confirmations, reminders and follow-ups in the background so you can focus on your work.
Book a demoBookings
| Date | Time | Meeting |
|---|---|---|
| Tue, 13 May | 9:00am - 9:30am | Elana x Alex | Acme De... |
| Tue, 13 May | 10:30am - 11:00am | Daily Standup | Acme... |
| Tue, 13 May | 1:00pm - 1:30pm | Employee Onboarding |
Take control of your booking process
Decide exactly what happens and when. From instant confirmations to timed reminders or post-event follow-ups, you control the experience.
Get startedDon't just take our word for it
Our users are our best ambassadors. Discover why we're top choice for scheduling meetings.
“More elegant than Calendly, more open than SavvyCal, Cal.com works and it feels just right.”
FM
Flo Merian
Product Marketing, Mintlify
Trusted by fast-growing companies around the world
Frequently asked questions about Cal.com workflows
These are some of our most frequently asked questions.
Automate your scheduling process with Cal.com workflows
Ready to stop manual follow-ups? Set up your first workflow in seconds and let Cal.com handle the rest.